See Physical Security Controls ? Safety Deposit Lockers - SafeControl

• A one-stop solution for secure email, file transfer & collaboration platform


• Full integration at the gateway, desktop and any hosted environments


• Real-time revocation of sent data from your modules


• Tracking, reporting & auditing of all data sent from your office IT systems


• Support to mobile workforce using secure apps


• Compliant with industry regulations on data exchange including CoCo, DPA, FCA & BMA


• Single sign-on support


• Free for recipients to use all Switch service lines

 Egress Switch product concept

Egress Switch Introduction

Benefits of the Egress Switch Secure Email service:

• Encryption you can trust with government & industry certification


• Encrypt information shared internally and externally


• Real-time control over what a recipient can do with shared information


• Detailed audits & reports to track data leaving your organisation


• Free of charge for your recipients to use


• Flexible & secure access across desktop, email, web and mobile apps


• Enforce centralised data protection policies by removing the decision-making from end-users


• Flexible multi-layer authentication


• Seamless authentication & federation via ADFS & SAML2


• Choice of hosting for on-premise, hosted or hybrid options


• No infrastructure required in hosted implementations

 Receiving a Secure Email for the First Time

 How to send Encrypted Email using Outlook

Egress Switch Secure Email

 Get free Egress Switch Secure Email

To make the process of sharing files even easier, the latest Switch release (v4.2) includes full large-file transfer integration with Microsoft Outlook. This new functionality allows users simply to attach files (regardless of size), whilst remaining in their Outlook client. By clicking the ?Attach large files? button that sits on the top ribbon, a sidebar will automatically open on the right-hand side of the email field, allowing the user to either drag & drop files from anywhere on their PC, or alternatively use the browse function to locate the required file from a specific folder.

 How to send Large Files Securely

Egress File Transfer

 14-day free trial Egress File Transfer

Using Secure Web Form, customers, partners and other third parties can securely submit confidential information and large files from any computer or mobile device. As a result organisations benefit from ensuring the flow of sensitive information into their network is kept secure and tracked at all times for compliancy and auditing purposes.

Egress Switch Secure Web Form

 14-day free trial Egress Web Form

Switch Secure Workspace enables users to create and edit documents in real-time alongside each other. Utilising tracked changes, version control and sophisticated user permissions, Switch Secure Workspace provides full visibility and control over all edits made. Compatible with a variety of file types, Switch Secure Workspace offers functionality such as creation of text documents, spreadsheet management and collaboration on presentations with both colleagues and approved external users.

Egress Switch Secure Work Space

 14-day free trial Egress Web Form

Egress Switch Administration Panel - User Guide

Egress PES Clients

Elcom PECOS^TM e-Procurement (Professional Electronic Commerce Online System) is a web-based software system designed specifically to enable purchasing departments to link electronically with their approved supplier base to view, compare and order any kind of product using a clear, simple and easy purchasing process that can be executed in just three clicks of a mouse button. PECOS^TM is the world's most advanced multi-tenancy e-procurement solution available to government, parastatals, educational organisations, healthcare institutions, commercial enterprises and all buying departments.

By the simple implementation of Elcom's e-Procurement, a user can expect to save 10% to 20% of their procurement budget that is managed through the PECOS^TM platform.

The PECOS^TM Concept

The PECOS^TM system has been tailored to provide a facility for commercial banks to offer a value-added service to their key customers. The PECOS^TM system is made available to the bank for use by its customers free of any upfront fees, except for the cost of the initial installation and staff training for the bank's client. The value-added element for the bank is that the bank's client will pay a monthly service charge that is based upon a small percentage of the client's expenditure made through the PECOS^TM platform.

There are additional financing facilities that form part of the PECOS^TM e-procurement process for which the bank may make additional charges should the client wish to utilise these services. These additional features are described below in more detail under “The PECOS^TM Early-Settlement Funding”.

The Elcom PECOS^TM platform is only made available to users through their bankers and so the bank is the primary facilitator of this unique service to its clients. The benefits obtained by the bank's client from using the Elcom PECOS^TM system, both in terms of cost savings and improved business processes, are exceptional and more than cover the cost of the bank's service fee.

Benefits of PECOS^TM to The Bank's Clients

Clients using the Elcom PECOS^TM e-procurement platform can expect savings of up to 20% of their procurement budget resulting from its dynamic and beneficial features that include:

• Quick implementation (within three months)
• Easy to use with as few as 3 clicks of a mouse to create purchase orders
• Improved procurement controls & procedures
• Lower transaction costs
• Comparative and competitive pricing
• Elimination of non-compliant expenditure
• Faster payment cycles
• Fewer disputes
• Economies of scale
• Search tools covering a vast resource of information
• Integration with most existing logistics and finance systems
• Amalgamation of over 100 separate systems into one simple platform
• Web based for easy access & utilisation
• Operates over mobile phones
• No upfront charge other than for installation & training
• Fees based only on ad valorem usage

After using PECOS^TM 98% of users have confirmed that they would not want to return to their old purchasing method.

Deployment of PECOS^TM to the Bank's Client

The first stage to implement and install the basic PECOS^TM service involves the following three simple steps:

1. The bank obtains an order from the client's purchasing department for the PECOS^TM software, which is supplied free of charge, with only an installation fee based on the number of users/PCs. This charge includes the cost of installation and training of the client's designated staff.
2. The bank's client will then populate the PECOS^TM system with their own protocols and procedures, such as the payment terms for each supplier, order value restrictions for their designated staff, which managers and what management levels are required to approve the purchase orders. We can assist with this process if required.
3. The client's purchasing department can then request all their approved suppliers to upload their product catalogue to the Elcom PECOS^TM portal, which is designated for the client's exclusive use eg, specially discounted prices offered by the suppliers to the client can only be viewed by the selected management of their own organisation.

This completes the basic set up and deployment, following which the client will have created and have access to its own customised internal ‘Marketplace' through the PECOS^TM platform. The client's designated staff will then be able to view, compare and purchase any of the products that have been uploaded by their approved suppliers via the PECOS^TM portal (subject of course to the order confirmation protocols and procedures input to PECOS^TM by the client).

Ordering from an external Marketplace (i.e. from non-approved suppliers that have not uploaded their catalogues) is also enabled by PECOS^TM. External Marketplace orders are imported into the PECOS^TM system and processed with the same protocols established by the customer during the initial set up process (see below “PECOS^TM ordering from an external Marketplace”).

How PECOSTM Marketplace works  View video PECOSTM Basic Search & Order Process  View video PECOSTM Order in 3 Clicks  View video PECOSTM Order Approval Process  View video PECOSTM Invoice & Receipt Process

Elcom PECOSTM Product Features: Purchase to Pay Elcom PECOSTM Product Features: E-Invoicing Elcom PECOSTM Product Features: Sourcing   PECOSTM Ordering from an external Marketplace

PECOS^TM Reporting Tools and Data Mining

The reporting tools provided by PECOS^TM will identify much previously undetected inefficiency within a user's purchasing process. For example, by using PECOS^TM the Scottish Government discovered that they had over 70 suppliers of A4 paper, with each supplier invoicing at different price levels (plus freight charges), whilst several were delivering the same product to the same building. The Scottish Government's procurement department were able to reduce their A4 paper suppliers from over seventy to just six, renegotiate their prices, eliminate the additional delivery charges and consequently saved 12% of their original costs. Implementation of the PECOS^TM platform over all their departments has saved The Scottish Government in excess of €1bn in only 7 years.

Elcom PECOS^TM Product Features: Reporting

PECOS^TM Early-Settlement Funding

Following installation of the PECOS^TM portal, the e-procurement process may be further and greatly enhanced by implementing the unique and very powerful feature of Elcom's latest software, which is the early-settlement funding facility. On top of the significant savings that can be made by the customer by using PECOS^TM, the software also provides the customer's suppliers with the option to select ‘early-settlement' of their sales invoices. This can be initiated by a supplier when accepting the customer's purchase order and enables the supplier to deliver without delay in the certain knowledge that he will receive prompt payment for the goods and services provided.

The early-settlement funding facility within PECOS^TM works as follows:

1. The bank will provide its client with a finance facility that will enable the bank to pay the client's suppliers direct when the supplier has selected the early-settlement option. The finance facility provided by the bank is typically based on a revolving credit line that is rolled over on a monthly basis. However, the financing period may be extended or restricted based on the bank's own arrangement with the client.
2. When an approved purchase order is issued by the client, their supplier has the option on the PECOS^TM platform whether to accept the standard payment terms (as input by the client through PECOS^TM) or alternatively to receive early-settlement payment direct from the bank.
3. When early-settlement payment is selected, the supplier will fulfil the order and submit an invoice to the customer via the PECOS^TM platform. Once the customer has approved the supplier's sales invoice, a copy of the approved invoice together with the associated data will be forwarded electronically by PECOS^TM to the bank, which is then obliged to process the payment immediately. The value of the invoice payment made by the bank is then debited to the client's revolving credit line.

   Value-Added Service to the Bank

   The inclusion of the early-settlement payment option within the Elcom PECOS^TM platform provides a truly unique feature to the e-procurement process. The early-settlement facility greatly enhances the ability of the customer's purchasing department to deliver its KPIs (key performance indicators) with a smooth and seamless buying process. At the same time, the bank is able to offer its clients an extremely powerful and useful tool that improves their client's business process and in addition generates value-added income for the bank.

   PECOS^TM Early-Settlement Finance Insurance

   The bank may understandably have concerns about providing a revolving credit facility to some clients. In order to allay any initial concerns and so assist the bank in providing the necessary funding to its clients for the early-settlement finance, Elcom PECOS^TM can arrange insurance through Lloyd's of London to underwrite the revolving credit line in Nigeria in the event of default by the bank's client.

   PECOS^TM Service and Support

   Elcom PECOS^TM provides the bank's client with 24/7 maintenance of their PECOS^TM platform and, through Bishopsgate, a full on-site service support for their staff and IT systems in Nigeria.

   PECOS^TM Case Study

   Economists have estimated that if the early-settlement payment system were implemented across the board, it could increase local economic activity by as much as 31%, which in turn would generate much needed additional tax revenues to government. PECOS^TM is a tool that has the potential to have a significant economic impact that government should consider utilising to assist the local economy.

   The Scottish Government Testimonial

   Elcom PECOSTM Scotland Case Study

Contracts play a pivotal role in the day to day operation of your organisation and come in many guises but the intention is the same – to define the responsibilities of two parties when they enter into a business relationship. Typical contracts in use in most organisations include standard commercial contracts, warranties, non-disclosure agreements, employment or general agreements. All of these documents need to be stored and referenced at key points in their life cycles. Most companies have bundles of paper-based contracts across multiple filing systems in several locations. It's only when it comes to renewal time or when there's a dispute that they attempt to recover the original paperwork - and this can be a real headache.

PECOS^TM Contract Management provides an easy way to record and manage these contracts electronically, with a wealth of tools to help manage your business relationships more effectively.

Elcom PECOS^TM Product Features: Contract Management

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